EasyPay.Web - Web Payroll Management Software

EasyPAY.web is very easy, flexible and user-friendly Web based Payroll Management software that takes care of all your requirements relating to accounting and management of employees Payroll. This versatile, user friendly, package, offers user defined Earning / Deduction / Loan Heads & Calculation Formulae / Tables. The package generates all the outputs & statutory reports required by a Payroll application.

Payroll SaaS

Key Features Details

  • Flexible Structure building capability of Earnings & Deductions

    • Flexibility to add or modify any number of Salary Components - Earnings & Deductions
    • User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
    • Taxable & Non Taxable Earnings for Income Tax Calculations
    • Payslip / Non Payslip Component
    • Calculation based on Attendance
    • Monthly or Yearly Payments
    • Frequency of Salary Head
    • Also compute various other components that do not appear in Payslip
  • Loan & Advance Management

    • Leave Rules can be defined
    • Yearly Credit of Leave/ Pro rata basis
    • Monthly Increment of Leave on Pro-rata basis
    • Carry forward facility for balance leave
    • Encashment of Leave / Encashment In excess of Leave
    • Leave Utilizes & Balances can be checked
    • CL, PL, SL, Compensatory & Customizable Leaves
    • Automatic Leave payout on termination of Employees (in Full & Final Settlement)
    • Swipe card / Attendance machine if any can be linked to our software
    • Attendance Arrears
    • Monthly Attendance Register & Yearly Attendance Summary
    • Attendance / Leave Ledger
    • Submission of online Leave Application and supporting workflow.
  • Loan & Advance Management

    • User Definable Loans/Advances (Multiple)
    • Loan Disbursement option with EMI option
    • Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
    • Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
    • Lumsum recovery of Loan
    • Interest free Loan Perquisites as per Income Tax
    • Loan Recovered, Loan Balances & Loans History – Employee wise
    • Loan Ledger.
    • Online submission of Loan Application and supporting workflow.
  • Payroll Processing

    • Input information for all newly joined employees and resign left employees
    • Create a new payroll month & Process Salary
    • Over-ride facility for any Salary components
    • Salary on Hold & Freezing of Salary in case of Termination of Employees
    • Process by Exception - you only need to enter Pay and/or deduction information when there are changes
    • Pro-rata calculations for employees based on Absenteeism
    • Process & Print Payslips for groups or for selected employees
    • Lock month facility to avoid changes in Processed Data
  • Salary Reports (Payslip & Salary Sheet)

    • Automatically calculates all the income, deductions & Company Contributions as per the requirement
    • Regular Payslips (with Logo) can be viewed or Emailed
    • Reimbursement Payslips can be viewed or Emailed
    • Generates Cash / Cheque / Bank Transfer List
    • Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
    • YTD salary Sheet & Summary of each employee
    • Separate Payslips can be generated for Arrears, Medical, Reimbursement & LT
  • Bank Transfer

    • Bank Transfer Statement facility available for all the banks
    • Soft copy format also available in Excel or any format specified by different banks
    • Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments
    • Covering Letters
    • Cheque / Bank Transfer / Cash List
  • Reimbursement Management

    • Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
    • Upper limits can be specified – Employee wise or Grade wise
    • Annual Limits or Monthly Accruals
    • Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
    • Reimbursement Payslips, Bank transfer statement for Reimbursement Component
  • Arrears Calculation

    • Arrears calculation for any previous period / Retrospective effect
    • Separate Payslips can be generated for the Arrears Components
    • Bank transfer statement for Arrears Component
  • Other Payments

    • Overtime Calculation
    • Gratuity, Bonus & Exgratia Calculation
    • Reimbursement - Medical, LTA or any other user definable reimbursement
    • Supplementary Payments
    • Monthly Reconciliation - allow us to compare the changes in the pay components from last month to this month or for any number of months
  • PF Calculation & Reports

    • User defined PF Rate of Deduction for Employer & Employee
    • Employee & Employer Contribution
    • Automatic Bifurcation of EPF & EPS
    • PF applicability check at Employee Level
    • Options to Limit Maximum Salary for PF Deduction
    • Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement
  • ESIS Calculation & Reports

    • User defined ESIC Rate of Deduction for Employer & Employee
    • ESIC applicability check at Employee Level
    • ESIC Register, Form 5, 6 & Challan
  • Professional Tax

    • User definable State wise Slab
    • PT applicability check at Employee Level
    • Form III & Challan
  • Income Tax Management

    • Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month
    • Auto calculation of TDS based on Projections
    • Income Tax Projections with the options to deduct projected tds from Monthly Salary
    • Prints Form 16, 12BA & Online Challan 281
    • Quarterly e-TDS Return as per the NSDL format
    • Income Tax Projections can be emailed in PDF format
  • Full & Final Settlement

    • Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month
    • Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax.
    • Generates Full & Final Settlement Calculation sheet for all the calculations done
  • User Defined Reports

    • User Defined Reports with the option to choose from the available field, user can define his own customized columnar reports
    • Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined
  • Reporting

    • Output reports to screen, printer, MS Word & Excel
    • Option to preview Payslips / Salary Sheets or any other reports on screen before final printing
    • Print Transaction & Master History for any period
    • Generating report is made easy with an advanced filter function to select the relevant employees or groups for the report
    • Prints any of our report for the previous periods.
  • Data Import (Masters, Salary & Leave Record)

    • Employee & Payroll Data if available in Excel can Imported to our software
  • HR Functions

    • General Information
    • Personal Information
    • Address/ Contact details
    • Employee Qualification
    • Family Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity Nominee
    • Work Experience
    • Passport/Visa details
    • LIC details
    • Hobbies
    • Achievements
    • Vehicle/ Driving Licence details
    • Employee Trainings
    • Employee Appraisals/ Questions/ Question Groups/ Questionnaire Designer
    • Employees Documents/ Photos / Attachments
    • Employee Targets/ Commitments
    • Employee Skills
    • Complete Tracking of Employee Movement between Branches Departments/ Grades/ Designations
    • Various Reminder
  • Reimbursement & Claim Management

    • Creation of different reimbursement heads.
    • Employee can submit Reimbursement claim online.
    • Employee can attached soft copy of his reimbursement bills.
    • Reimbursement balance, entitlement, Summary, Ledger
    • Approval Workflow Accepted & Rejected with auto mail Intimation
  • Online TDS Declaration Management

    • Employee can submit Income Tax Declaration Online
    • Employee can attached soft copy of his declaration proof.
    • Income Tax projection report Projected & Actual Basis
    • Approval Workflow Accepted & Rejected with auto email Intimation
  • Tax Planner

    • Enter the Investment details and get the instant projections for TDS.
    • Tax planning can be done with this tool easily, by testing various combinations of testing and get the best combination.
  • User Rights

    • Users can be created
    • User Level Rights can be created and managed
    • Role based Security Model/ Assign rights to Payroll Officers for Managing different groups of employees
  • Software Architecture

    • Completely Web based product
    • Designed using State of art technology. ASP.NET 3.5 + MS SQL
    • Software installation on clients machines are not required.
    • All authorized personnel can login to the system and do the required functionality as per their rights
    • Audit Trails
  • Workflow

    • News
    • Announcements
    • Company Documents
    • FAQ
    • Kiosk
    • Polls
    • Query
    • SurveysLeave Application
    • Reimbursement Request
    • TDS Declaration
  • Employee Self Service Module

    • Each employee is provided with an online account
    • Employees can login and view their
    • Payslips
    • Yearly Salary Register
    • Loan / Advances Recovery/ Balance
    • Reimbursement Payments / Balance / Status
    • Income Tax Projections
    • Submit their Income Tax Declarations
    • Submit Leave Application
    • Submit Reimbursement Bills.
    • ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves
    • Delivers significant cost & time savings for Payroll/HR department.
    • Improves administrative responsiveness & efficiency.
    • Enables greater employee satisfaction, fuels productivity
  • Other Add on Modules

    • Integration of Payroll Software with Tally
    • Cheque Printing Module

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